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DraftVerify Standards Library · F-21

Cleaning Log SOP

Version 1.0 · Publication Date: 2025-01-01 · Status: Active
© 2025 DraftVerify™ Standards Initiative. All rights reserved.

The Cleaning Log SOP defines mandatory documentation procedures for cleaning, sanitizing, and maintaining draft beverage systems serving non-alcoholic (NA) and alcoholic products under the DraftVerify Standard.

While DraftVerify does not define how to clean lines (regional regulations apply), it defines how cleaning must be recorded to ensure identity integrity, NA separation, and audit readiness.

1. Purpose

This SOP ensures:

  • Accurate documentation of all cleaning cycles
  • Traceability for health and regulatory audits
  • Clear separation of NA and alcoholic cleaning routines
  • Prevention of cross-contamination
  • Verification of technician work
  • Consistency across all venues

Cleaning logs are part of the identity chain because improper cleaning can compromise NA integrity or lead to contamination events described in F-35.

2. Scope

Applies to:

  • Bars
  • Restaurants
  • Breweries with taprooms
  • Stadiums & multi-venue operations
  • Draft service technicians
  • Maintenance contractors

Covers:

  • Line cleaning
  • Faucet disassembly and sanitation
  • Coupler cleaning
  • Keg room sanitation
  • Tower maintenance
  • Gas line and regulator hygiene checks

Does not cover:

  • Identity modifications (F-20)
  • Incident responses (F-22)

3. Cleaning Schedule Requirements

Each venue must follow:

3.1 Regional Cleaning Regulations

If local health authorities mandate a frequency (e.g., every 2 weeks), that requirement supersedes.

If no regulations exist:

  • Every 14 days — Full line cleaning
  • Every keg change — Coupler sanitation
  • Every 30 days — Tower and faucet deep clean
  • Every 90 days — Gas system hygiene check

3.3 NA Priority

Lines dedicated to NA draft must receive:

  • Equal or higher cleaning frequency
  • Documented confirmation of NA-only line status

4. Required Cleaning Log Fields

Each entry must include:

Field Description
Date & Time When cleaning occurred
Venue Name Location of the system
Technician Name Staff or contractor
Lines Cleaned Identify by number and product
NA Lines? Yes/No indicator
Cleaning Method Chemical, recirculation, pressure, etc.
Faucets & Couplers Cleaned? Yes/No
Sanitizer Used Product & concentration
Before/After Observations Foam issues, buildup, obstructions
Verification Performed? Identity scan or visual confirmation
Technician Signature Required
Manager Approval Required

Logs may be digital or paper but must be legible and retrievable.

5. Cleaning Workflow

Step 1 — Preparation

  • Identify NA vs alcoholic lines
  • Confirm products currently on each line
  • Gather safety equipment and chemicals
  • Ensure DraftVerify Coupler Tags are not removed

Step 2 — Cleaning Execution

Technician completes:

  • Chemical recirculation
  • Faucet disassembly and soak
  • Coupler cleaning
  • Tower exterior sanitation
  • Gas line hygiene inspection

Step 3 — Verification

Technician confirms:

  • All lines cleaned match the log
  • NA lines remain NA-only
  • No coupler tag interference
  • No identity labels damaged

Step 4 — Recording

Fill out the Cleaning Log immediately with all required fields.

Step 5 — Approval

Supervisor or manager signs the log.

6. NA-Specific Cleaning Rules

6.1 NA-Only Lines

Lines dedicated to NA beverages must:

  • Be marked with NA Gold in accordance with F-8
  • Never be temporarily used for alcoholic products
  • Undergo cleaning with NA-safe chemicals only

6.2 Mixed Towers

If NA and alcoholic products share a tower:

  • NA faucet must be cleaned first
  • Tools must be sanitized between products
  • Technician must verify all identity labels remain intact

6.3 Product Switching

If a line switches products:

  • A cleaning log must be completed
  • A change log entry must be created (see F-20)

7. Record Storage & Retention

Venues must retain cleaning logs for minimum 12 months, stored:

  • Digitally (preferred)
  • In a dedicated binder
  • In any audit-ready format

Multi-venue operations (F-34) must store records for 24–36 months.

Logs must be:

  • Readable
  • Complete
  • Chronologically ordered
  • Tamper-resistant

8. Compliance Requirements

A venue is DraftVerify-compliant when:

  • Cleaning logs are complete and up to date
  • NA lines are clearly separated and documented
  • Technicians follow the workflow
  • Logs match the venue’s product switching history
  • No missing signatures
  • No undocumented gaps in cleaning cycles

Non-compliance may result in:

  • Corrective actions
  • Audit failure
  • Loss of DraftVerify certification

9. Common Cleaning Log Errors

  • Missing technician signatures
  • NA lines not clearly identified
  • Cleaning performed but not logged
  • Logs stored in multiple locations
  • Illegible handwriting
  • Incorrect dates or skipped periods

These errors weaken audit trail integrity.

10. Summary

The Cleaning Log SOP ensures:

  • Transparent sanitation practices
  • Strong audit trail
  • Protection against contamination
  • NA integrity and consumer safety
  • Alignment between cleaning cycles and DraftVerify identity standards

A clean system is a safe system — and a safe system depends on proper documentation.