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DraftVerify Standards Library · F-40

Revision & Governance Policy

Version 1.0 · Publication Date: 2025-01-01 · Status: Active
© 2025 DraftVerify™ Standards Initiative. All rights reserved.

F-40 defines the governance structure, revision rules, and version control model for the DraftVerify Standards Library (F-Series).
This document ensures that updates to the standard are controlled, transparent, auditable, and consistent across all stakeholders.

The DraftVerify Standard is a living framework, and this policy establishes how it evolves over time.

1. Purpose of This Policy

This policy exists to:

  • Define who may propose, review, and approve revisions
  • Protect the integrity of the DraftVerify Standard
  • Ensure transparent, documented change history
  • Maintain backward compatibility where possible
  • Provide a unified publishing and versioning system
  • Prevent unauthorized or conflicting modifications

The DraftVerify Standard may only be modified through the governance rules in this document.

2. Scope

This policy applies to:

  • All F-Series documents (F-1 through F-40)
  • All appendices and technical notes
  • All digital registry specifications
  • Visual lexicons, identifiers, and physical standards
  • DraftVerify program requirements for breweries, distributors, and venues

This policy does not govern:

  • Internal company documentation
  • Proprietary implementations outside the F-Series
  • Training materials unless formally included

3. Governance Structure

3.1 Standards Committee

The DraftVerify Standards Committee (DVSC) is responsible for:

  • Reviewing proposed revisions
  • Approving new versions
  • Maintaining version integrity
  • Publishing updated documents
  • Conducting annual standard reviews

The DVSC may include:

  • Technical leads
  • Compliance specialists
  • Brewery and distributor representatives
  • Venue program advisors

3.2 Chairperson

The DVSC Chairperson:

  • Oversees the revision process
  • Breaks ties in approval votes
  • Ensures adherence to governance rules

3.3 Public & Partner Feedback

Approved industry partners may submit:

  • Change requests
  • Clarification requests
  • Error reports

These submissions are evaluated but do not bypass formal review procedures.

4. Document Versioning Rules

4.1 Semantic Versioning

Documents follow a structured version system:

MAJOR.MINOR.REVISION

Examples:

  • 1.0 – Original publication
  • 1.1 – Minor clarifications, non-breaking updates
  • 2.0 – Major structural or policy changes

4.2 Major Updates (X.0)

Trigger conditions:

  • Changes affecting compliance
  • New hardware or identity standards
  • New verification protocols
  • System-wide re-architecture

Requires:

  • Full committee review
  • Majority vote + Chair approval
  • Public re-publication notice

4.3 Minor Updates (X.x)

Used for:

  • Clarifying language
  • Improving examples
  • Updating graphics
  • Enhancing guidance

Requires:

  • Committee majority vote

4.4 Revision Updates (X.x.x)

Used for:

  • Correcting typos or formatting
  • Fixing broken references
  • Minor non-substantive adjustments

May be approved by:

  • Committee Chair or designated editor

5. Change Proposal Process

Step 1 — Submit a Change Request

Requests must include:

  • Document number (e.g., F-7)
  • Current text
  • Proposed new text
  • Rationale
  • Impact assessment

Step 2 — Committee Review

DVSC conducts:

  • Technical review
  • Compliance review
  • Operational review

Step 3 — Vote & Approval

Majority vote required for minor & revision changes.
Major changes require Chair approval.

Step 4 — Publication

Once approved:

  • Document is updated
  • Version number is incremented
  • Change Log (F-20) is updated
  • Revision notes are added to header

Step 5 — Notification

Stakeholders may receive:

  • Email summaries
  • Update notes in documentation feeds

6. Emergency Revision Protocol

Emergency revisions may be enacted when:

  • Safety risk exists
  • Legal or regulatory conditions change
  • Identity security concerns arise
  • Critical operational errors are discovered

Procedure:

  1. Chair issues an emergency change directive
  2. Revision is drafted and implemented immediately
  3. Committee reviews and ratifies post-publication
  4. Correction notice is issued

Emergency updates may bypass normal voting procedure.

7. Publication Requirements

For a revision to be considered official:

  • It must appear on the DraftVerify documentation site
  • It must contain correct version metadata
  • It must be approved per this policy
  • It must follow Markdown, layout, and formatting standards

Unofficial copies or local modifications do not represent the DraftVerify Standard.

8. Archiving & Document History

The DVSC maintains:

  • Full version history
  • Archived PDFs of prior versions
  • Annotated change notes
  • Publicly accessible revision index

Archives may not be altered or removed.

9. Authority & Enforcement

The DraftVerify Standards Committee is the sole authority for:

  • Creating new standards
  • Amending existing standards
  • Retiring obsolete documents
  • Issuing compliance directives

Unauthorized modifications or attempts to represent altered documents as official may result in:

  • Loss of certification
  • Enforcement actions
  • Legal remedies (if applicable)

10. Summary

F-40 provides the governance backbone for the entire DraftVerify Standards Library.
It ensures:

  • Controlled evolution of the standard
  • Transparent revision history
  • Regulatory alignment
  • Consistency across all documents
  • Safe and predictable updates for industry partners

This policy protects the integrity of the global identity and verification system that DraftVerify establishes.